BromleyPhotography.co.uk (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website, enquire about our services, or hire us for photography and videography projects. This policy adheres to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For the purpose of the UK GDPR, the Data Controller is Boost Media Marketing Ltd (Company Registration Number: 15877711), trading as BromleyPhotography.co.uk.
1. Information we collect
We may collect and process the following types of personal data about you:
- Identity Data: Full name, title, and business name.
- Contact Data: Shoot location address, billing address, email address, and telephone numbers.
- Visual & Media Data: Photographs, digital gallery previews, raw footage, and video recordings captured during agreed commissions or events.
- Transaction Data: Details regarding booking deposits, gallery purchases, hourly editing fees, quotes provided, and invoices paid.
- Technical and Usage Data: Information about how you navigate and interact with our website, including your IP address, browser type, and device information.
2. How and why we use your personal data
We will only use your personal data when applicable UK law allows us to do so. Under the UK GDPR, we rely on the following lawful bases:
- Performance of a Contract: To respond to booking requests, issue quotes, schedule and attend photo or video shoots, edit media, deliver digital galleries, and handle client support.
- Legitimate Interests: To run and manage our business operations, maintain client relationship records, and develop case studies or portfolio showcases (strictly subject to your explicit permission for client-commissioned images).
- Consent: Where you provide express written permission (via email, messaging, or written brief) for us to feature selected images or video samples online or within our marketing portfolio.
- Legal Obligation: To maintain appropriate accounting, invoicing, and tax records in compliance with HMRC statutory obligations.
3. Data sharing and third parties
We do not sell, rent, or trade your personal data. We share necessary information only with trusted third parties to facilitate our services and fulfil our legal obligations:
- Digital Hosting & Delivery Platforms: Secure cloud storage and client gallery delivery tools (such as Google Drive or client-proofing platforms) to transfer sample and final images.
- Payment Processors & Banking Services: To securely collect booking deposits and settle invoices.
- Website Management & Technical Infrastructure: Boost Media Marketing technical systems for website maintenance, performance monitoring, and analytics.
- Legal & Regulatory Authorities: HMRC, legal representatives, or law enforcement bodies where disclosure is required by law.
4. Image rights and portfolio usage
Photographs and video footage captured specifically for you on the job remain your property upon full settlement of fees. In accordance with our service agreements, we will not publish your commissioned images on our website, social media, or other client platforms without your express written permission.
Stock imagery taken in public spaces or general local surroundings that do not identify private clients remain separate and may be published or distributed under free creative licences (such as Pexels).
5. Data retention
We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected. In line with statutory UK tax regulations and standard limitation periods for contract claims, we retain client contact details, transaction records, and invoice receipts for up to 6 years following the completion of your service.
Digital photographic and video project files are archived for an agreed operational timeframe to allow for client downloads and re-delivery requests before secure deletion.
6. Your legal rights
Under the UK GDPR, you have the following rights regarding your personal data:
- Right of Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of inaccurate, incomplete, or out-of-date information.
- Right to Erasure: Request the deletion of your personal data when there is no continuing legal or contractual reason for us to retain it.
- Right to Object & Restrict: Object to our processing of your data based on legitimate business interests, or request the restriction of processing.
- Right to Withdraw Consent: Where processing relies on your consent (such as portfolio image usage), you may withdraw that consent at any time by notifying us in writing.
7. Contact details and complaints
If you wish to exercise any of your data rights or have questions regarding this Privacy Policy, please contact us:
- Website: bromleyphotography.co.uk
- Email: hello@bromleyphotography.co.uk
- Phone: 07717 575102
- Parent Entity: Boost Media Marketing Ltd (Company No. 15877711)
You also maintain the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would appreciate the chance to address any issues or questions with you directly before you approach the ICO.